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AIHW Ethics committee members
The Australian Institute of Health and Welfare Ethics Committee is established under section 16(1) of the Australian Institute of Health and Welfare Act 1987. The Committee is required to advise on the ethical acceptability of AIHW activities involving information which can identify a person ('identifiable data'). The Ethics Committee considers applications:
Refer to the AIHW Ethics Committee background and practice document (75KB DOC) for further information on the AIHW Ethics Committee.
The Ethics Committee generally meets once a quarter.
To enable the Ethics Committee to give effective consideration to all applications please observe the following deadlines for papers to be received at the Institute.
NOTE: Applications received after the due date will be held over to the next Committee meeting.
Note: Any of these dates are subject to change and deadlines should be checked with the Institute prior to applications being submitted.
To enable the Ethics Committee to give effective consideration to all new applications, monitoring reports and requests for amendment, please observe the following deadlines for papers to be received at the Institute.
NOTE: Applications, monitoring reports and requests for amendments which are received after the due date will be held over to the next Committee meeting.
Note: Any of these dates are subject to change and deadlines should be checked with the Institute prior to new applications or other papers being submitted.
Contact details: EthicsSec@aihw.gov.au or telephone (02) 6244 1260/1123
From 9 January 2013, researchers will be able to lodge applications to the AIHW Ethics Committee online via EthOS (Ethics Online System). The new system will replace the current system of completing Word documents and emailing them to the Ethics Manager.
EthOS will allow researchers to enter information and upload documents such as the National Ethics Application Form (NEAF) and peer reviews directly into the online application form. Importantly, EthOS will give researchers the ability to:
For more information about EthOS, contact the Ethics Manager:
tel. (02) 6244 1123 or (02) 6244 1260email
From 9 January 2013, this form is to be used by AIHW staff, staff from collaborating units undertaking work as part of an AIHW work program and external applicants seeking linkage with AIHW data, e.g. with the National Death Index.
Please note: from 1 October 2012 the administration fee for applications from external researchers is $600.00 (plus GST).
To lodge an application for consideration by the AIHW Ethics Committee in 2013, please sign into EthOS.
Where a researcher has submitted (and had approved) a NEAF application to another Human Research Ethics Committee (HREC), then it should be submitted to support an AIHW application.
NEAF is a dynamic tool designed to assist researchers to complete proposals for submission to an HREC and to assist HRECs to consistently and efficiently evaluate the proposal.
For further information on the NEAF please refer to the Quick reference map (PDF).
Once a research project receives approval from the AIHW Ethics Committee, any subsequent amendments (or changes) to that research project must be approved by the Committee before they are implemented. Penalties apply for not seeking that approval, including possible withdrawal of access to AIHW supplied data. To submit a request for approval of an amendment, please complete the Amendment request form [60KB DOC] .
For new staff to be added to a project, please complete an ‘s29’ form Undertaking made in pursuance of Section 29 of the Australian Institute of Health and Welfare Act 1987 (32KB DOC).
Request for amendments can be submitted for any meeting of the Ethics Committee (see above for due dates for submission of the request).
Note: Requests received after the due date will be held over to the next Committee meeting.
For further advice contact the Ethics Manager: tel. (02) 6244 1123, email
It is a legislative and ethical requirement that once a research project receives approval from the AIHW Ethics Committee, it continues to be monitored until completion (completion includes the time taken to disseminate the results of the research, e.g. publication as a report or journal paper).
If your research project received Ethics Committee approval prior to 31 December 2012, then you will be contacted by a member of the Ethics Secretariat to remind you of the due date for the reports (usually on an annual basis on the anniversary of the approval date). Use this report template: Annual (routine) monitoring report [57KB DOC].
If you submitted your application after 9 January 2013, then the EthOS system will automatically send you a reminder notice 10 months from the date of approval and again at 11 months from the date of approval. For example, if your project receives approval in March 2013, then EthOS will generate a reminder notice in January 2014, and again in February 2014. The templates for completion of your report will be available on the EthOS website.
If your project has been completed and the results disseminated, i.e. finalised, then you will submit a final report. All final reports are to be accompanied by a copy of publications arising, e.g. a report, journal paper, conference presentation or other method as approved by the Committee.
Please refer to your approved application and/or approved amendment for details regarding publication matters and any data destruction or return requirements, as you will be required to detail compliance with any requirements attached to your approval when submitting your final report.
If your research project received Ethics Committee approval prior to 31 December 2012, then submit the report using this template: Final monitoring report [42KB DOC].
If your research project received Ethics Committee approval after 9 January 2013, then the template for completion of your final report will be available on EthOS.
Note: Reports received after the due date will be held over to the next committee meeting.
The AIHW Ethics Committee will consider applications for research, requests for amendments, and annual and final monitoring reports at its meetings (for dates for 2013 see above).
The Principal Investigator for the research project will be advised by letter only of the Committee’s decisions. You can expect that letter to arrive within 6 weeks of the Committee meeting date. In due course the letter will be available in EthOS.
Data integration related projects
Contact the Ethics Manager for further information