This section provides information for agencies funded by the Commonwealth Department of Health Drug and Alcohol Program (DAP). Including solely funded Primary Health Network (PHN) agencies and other agencies funded by the DAP. These agencies are required to submit data to the Alcohol and Other Drug Treatment Services National Minimum Data Set (AODTS NMDS).
Who do I submit my data to?
Note: DAP was previously known as the Non-government organisation treatment grants program (NGOTGP) or the Substance misuse service delivery grants fund (SMSDGF).
To reduce the burden of data collection and validation on PHN commissioned services, agencies may report their AODTS NMDS data through existing data collection channels. PHN agencies that are solely funded by the PHN are to submit their data directly to the AIHW via email to [email protected] (see submission process below). Where state and territory Governments are co-funders of agency services, service providers are to submit their data via their state/territory health department or peak body depending on jurisdictional reporting requirements.
In cases where the solely Commonwealth funded agency previously submitted data via their state/territory health department or peak body (for example, agencies that have had their funding source change), the agency can continue to do so to ease collection burden.
Note: Agencies do not need to use the data entry sheet for recording treatment episodes if the data can be extracted from an agency database in the correct CSV format for submission to the AIHW.
The AIHW requires the NMDS data to be supplied in CSV format, listing each episode as a single record, enabling the submitted data to be entered into the AIHW validation tool (Validata). The following steps are part of the data submission process:
This workbook contains the correct codes for the 2018–19 collection.
The AIHW only requires the 'Data submission sheet' worksheet within the workbook. This contains all the episode data. Once completed, save it as a 'CSV file (Comma delimited) (*.csv)' and email to the AIHW for processing (see submission process above).
A client episode form is available for those agencies who require a form for data collection.
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