EthOS (Ethics Online System) allows researchers to:

  • lodge applications for projects to be considered by the AIHW Ethics Committee
  • lodge monitoring reports
  • track the progress of their application online.

Access to EthOS

EthOS application form

The EthOS application form is to be used for projects requiring approval by the AIHW Ethics Committee (the Committee).

Please note: the administration fee for applications to the Committee is $600.00 (plus GST). The AIHW will email an invoice for payment after the application has been lodged.

Important information for new applications

Please read the following documents before lodging your application:

General information for researchers lodging applications for consideration by the AIHW Ethics Committee (62KB)

Other information

Applications involving National Death Index (NDI)

Applications involving Aboriginal and Torres Strait Islander people

National Ethics Application Form (NEAF)

Where a researcher has submitted (and had approved) a NEAF application to another Human Research Ethics Committee (HREC), then it can be submitted to support an application to the Committee.

Once your application is ready to lodge

  • Check that your application complies with all relevant documentation listed above.
  • Attach Human Research Ethics Committee (HREC) approvals, i.e. approvals from home institution HREC and independent Peer review reports (46KB DOC) of the value and rigour of the scientific methodology of your research project. Please read the Peer review guidance for applicants document (40KB DOC) before submitting your peer review.
  • If you have already submitted a NEAF, please attach it to the EthOS application form.
  • Ensure the head of your institution (or a person senior to the Principal Investigator), the Principal Investigator and all relevant staff members have signed the Undertaking of Confidentiality (s.29) for new applications (52KB DOC) and attach it to the online application form.
  • Attach other supporting documentation as appropriate to your application e.g. consent forms or research protocols.

Please note: Only applications which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.

It is the Principal Investigator's responsibility to ensure applications are prepared to the appropriate standard. If you have any concerns or questions about the submission process or the standard of content required, you are advised to contact the Ethics Manager at least one month prior to the deadline in an effort to resolve any outstanding matters by the deadline.

Please see meeting dates for submissions deadlines for lodging applications, amendments, monitoring reports and other correspondence.

AIHW Ethics Committee decisions

The Principal Investigator for a research project application will be advised by letter only of the Committee's decisions.

Amendments to projects and collections previously approved by the AIHW Ethics Committee

Once the AIHW Ethics Committee approves a research project or data collection, any subsequent amendments (or changes) must be approved by the Committee before they are implemented. Penalties apply for not seeking prior approval, including possible withdrawal of access to AIHW supplied data.

To seek approval to amend an approved project:

To seek approval to amend an approved AIHW data collection:

Request for amendments can be submitted for any meeting of the Ethics Committee (see meeting dates).

Please note: Only amendment requests which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.

Monitoring reports: annual and final

The AIHW Ethics Committee is required to monitor approved projects through to completion—including publication of research results and destruction of AIHW-supplied data.

Annual monitoring reports

For projects approved prior to 31 December 2012

The Ethics Secretariat emails requests for annual monitoring reports to project managers approximately two months prior to the anniversary of project approval.
 

For projects approved after 1 January 2013

EthOS will automatically email requests for annual monitoring reports to project managers 2 months prior to the anniversary of project approval, with a reminder 1 month prior to the anniversary of project approval. For example, if a project was approved in March 2013, then EthOS would generate a request for a monitoring report in January 2014, and a reminder notice in February 2014.

For AIHW data collections

When you receive a request for monitoring, please complete AIHW collections annual monitoring form (76KB DOC)

Please note: Only monitoring reports which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.

Final reports

If a project or collection has been completed, research results have been published and any AIHW-supplied data have been destroyed, then a final monitoring report is required.

It will be necessary to demonstrate compliance with any conditions contained in the Committee's letter of approval and/or approved amendment regarding publication of results and any data destruction or return requirements when submitting your final report.

Please note: Only final monitoring reports which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.

For more information

For further information and guidance with lodging an application, amendment request of monitoring report, please contact the Ethics Manager 

Email [email protected]

Phone +61 2 6249 5004