EthOS (Ethics Online System) allows researchers to:
The EthOS application form is to be used for projects requiring approval by the AIHW Ethics Committee (the Committee). Currently, a fee of $660 is charged for consideration of a research project by the Committee. The fee contributes to the costs of undertaking an ethical review process, regardless of the outcome of that review.
Ethics fees are changing for all applications and amendment requests submitted for consideration by the AIHW Ethics Committee on or after 26 February 2021. Rather than the flat fee previously charged, fees will be based on the complexity and risk of the project.
The fee schedule commencing with applications lodged on or after 26 February 2021 is:
Complex / more than low risk application
When you are ready to submit your application, you should change the status of your project in EthOS from ‘draft’ to ‘quote requested’. The Ethics Secretariat will receive a notification when this occurs.
Your application will be assessed and a quote provided. The status of your project will change to ‘quoted’ and you will be notified of the fee payable. When you accept the fee and make payment, you may then lodge your application for consideration by the Committee.
Any quote that has not been accepted will expire after six months, and the relevant application will revert to ‘draft’ status.
*Further information can be found in the following document, which should be read before completing your application: AIHW Ethics Committee application fees schedule 2021.
Please read the following documents before lodging your application:
AIHW Ethics Committee: Guidance for applicants regarding community expectations
General information for researchers lodging applications for consideration by the AIHW Ethics Committee (62KB)
National Statement on Ethical Conduct in Human Research 2007 (Updated 2018), NHMRC
Australian Code for the Responsible Conduct of Research 2018, NHMRC
Australian Code for the Responsible Conduct of Research (2007), NHMRC
Privacy Act 1988 (Cth)
Australian Privacy Principles (Privacy fact sheet 17)
Guidelines under Section 95 of the Privacy Act 1988, NHMRC
Ethical conduct in research with Aboriginal and Torres Strait Islander Peoples and communities (2018), NHMRC
Keeping research on track II (2018), NHMRC
Human Research Ethics Applications (HREA)
All applications to the Ethics Committee are required to be submitted online through EthOS. However, where a researcher has submitted (and had approved) a HREA application to another Human Research Ethics Committee (HREC), then it can be submitted to support an application to the Committee.
Data linkage, also known as data integration and record matching, is when data from more than one source, but relating to the same individual or institution, is brought together.
The AIHW Ethics Committee will only consider data linkage project applications that include a technical assessment that has been completed in collaboration with the AIHW Data Linkage Unit using the prescribed Request for linkage of national data: Technical assessment form.
More information about data linkage at the AIHW.
Only applications which satisfy Committee requirements will be presented to the Committee for consideration at the next scheduled meeting.
It is the Principal Investigator's responsibility to ensure applications are prepared to the appropriate standard. If you have any concerns or questions about the submission process or the standard of content required, you are advised to contact the Ethics Secretariat.
Advice on Committee decisions will be uploaded to EthOS.
Once the AIHW Ethics Committee approves a research project or data collection, any subsequent amendments (or changes) must be approved by the Committee before they are implemented. Penalties apply for not seeking prior approval, including possible withdrawal of access to AIHW supplied data.
To seek approval to amend an approved project:
To seek approval to amend an approved AIHW data collection:
Request for amendments can be submitted for any meeting of the Ethics Committee.
The AIHW Ethics Committee is required to monitor approved projects through to completion. Projects are considered complete when results have been disseminated and all AIHW-supplied data have been returned or destroyed.
EthOS will automatically email requests for annual monitoring reports to project managers 6 weeks prior to each anniversary of project approval (or another date by mutual agreement).
When you receive the request, please complete the Annual monitoring form (79KB DOC) and lodge it through EthOS.
If a project or collection has been completed, research results have been published and any AIHW-supplied data have been returned or destroyed, then a final monitoring report is required.
It will be necessary to demonstrate compliance with any conditions advised in the Committee's letter of approval and/or approved amendment regarding publication of results and any data destruction or return requirements when submitting your final report.
For further information and guidance with lodging an application, amendment request of monitoring report, please contact the Ethics Secretariat.
Email [email protected]
Phone +61 2 6249 5004
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