EthOS (Ethics Online System) allows researchers to:
The EthOS application form is to be used for projects requiring approval by the AIHW Ethics Committee (the Committee).
Please note: the administration fee for applications to the Committee is $600.00 (plus GST). The AIHW will email an invoice for payment after the application has been lodged.
Please read the following documents before lodging your application:
General information for researchers lodging applications for consideration by the AIHW Ethics Committee (62KB)
Where a researcher has submitted (and had approved) a NEAF application to another Human Research Ethics Committee (HREC), then it can be submitted to support an application to the Committee.
Please note: Only applications which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.
It is the Principal Investigator's responsibility to ensure applications are prepared to the appropriate standard. If you have any concerns or questions about the submission process or the standard of content required, you are advised to contact the Ethics Manager at least one month prior to the deadline in an effort to resolve any outstanding matters by the deadline.
Please see meeting dates for submissions deadlines for lodging applications, amendments, monitoring reports and other correspondence.
The Principal Investigator for a research project application will be advised by letter only of the Committee's decisions.
Once the AIHW Ethics Committee approves a research project or data collection, any subsequent amendments (or changes) must be approved by the Committee before they are implemented. Penalties apply for not seeking prior approval, including possible withdrawal of access to AIHW supplied data.
To seek approval to amend an approved project:
To seek approval to amend an approved AIHW data collection:
Request for amendments can be submitted for any meeting of the Ethics Committee (see meeting dates).
Please note: Only amendment requests which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.
The AIHW Ethics Committee is required to monitor approved projects through to completion—including publication of research results and destruction of AIHW-supplied data.
The Ethics Secretariat emails requests for annual monitoring reports to project managers approximately 2 months prior to the anniversary of project approval.
EthOS will automatically email requests for annual monitoring reports to project managers 2 months prior to the anniversary of project approval, with a reminder 1 month prior to the anniversary of project approval. For example, if a project was approved in March 2013, then EthOS would generate a request for a monitoring report in January 2014, and a reminder notice in February 2014.
When you receive a request for monitoring, please complete AIHW collections annual monitoring form (76KB DOC)
Please note: Only monitoring reports which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.
If a project or collection has been completed, research results have been published and any AIHW-supplied data have been destroyed, then a final monitoring report is required.
It will be necessary to demonstrate compliance with any conditions contained in the Committee's letter of approval and/or approved amendment regarding publication of results and any data destruction or return requirements when submitting your final report.
Please note: Only final monitoring reports which satisfy Committee requirements and are received by the relevant meeting deadline will be presented to the Committee for consideration.
For further information and guidance with lodging an application, amendment request of monitoring report, please contact the Ethics Manager
Email [email protected]
Phone +61 2 6249 5004
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